Attendance and Requests
On the Attendance and Requests page, you can view your attendance and request balances, including accruals, days taken off, scheduled time off, and requests that are pending approval. You can also request time off.
To view your attendance and request balances
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens and displays a list of balances.
If you prefer to view this information in a calendar format, choose Calendar.
The following list describes the various options:
- Beginning Balance: Specifies the beginning balance.
- Accrued: Displays any accrual entries that are applied by the payroll calculation or entries that you requested which are already approved.
- Used: Displays entries that you have requested and used.
- Adjustments: Displays the balance of any adjustments.
- Ending Balance: Specifies the ending balance.
- Pending: Displays entries that are approved.
- Ending Balance Including Pending: Displays the ending balance including entries that are pending a manager's approval.
- Open Requests: Displays entries that are open and pending a manager's approval.
To view absence requests
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose Calendar.
Use the arrows to browse the calendar and find the day of the absence request that you want to view.
To open the absence request, select the day on the calendar.
The absence request opens and displays the details of the request.
Requesting time off
To receive time off from work, you must submit a request. The request must include details, such as dates, reason, and so on. Next, the request is submitted to your manager, and to HR for review and approval.
To submit a request for time off from work
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose New Request.
A new request opens.
In Type, specify the absence type or cause of absence under which the request falls.
In Description, specify a short explanation for the entry.
This field is not required, but the information is useful when you are reviewing a list of historical entries.
In From, specify the start date of the absence.
In To, specify the end date of the absence.
The Quantity and Request Approver values are automatically populated.
If required, you can add an attachment to your request, for example, you may have to add an attachment if your organization’s policy is to require official documentation, such as a doctor’s note for sick time.
To add an attachment perform the following steps:
Select Click here to upload files, browse to the file that you want to attach, and then choose Open.
In Attachment Description, add a description for the attachment.
Choose Add.
To send an email automatically to your manager for his or her approval, choose Save and Submit.
If there is something that must be added or corrected, you can choose Re-Open, Cancel, or Delete. This is possible until the request has been approved.
Cancel an absence request
If you have requested time off, but cannot take the time off for some reason, you can cancel an absence request. Depending on the status of the absence request, there are different processes.
Note
Note:
If an absence request is approved and is in the past, you must contact HR. The HR representative can arrange to have the absence request adjusted in Sparkrock 365.
To cancel an absence request that is pending approval
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose Calendar.
Use the arrows to browse the calendar and find the day of the absence request that you want to cancel.
To open the absence request, select the day on the calendar.
The absence request opens.
Choose Cancel.
To delete an absence request that is pending approval
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose Calendar.
Use the arrows to browse the calendar and find the day of the absence request that you want to delete.
To open the absence request, select the day on the calendar.
The absence request opens.
Choose Delete Request.
A dialog box appears that displays the following text:
Are you sure you want to delete this request?
Choose Yes.
To cancel an absence request that is approved
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose Calendar.
Use the arrows to browse the calendar and find the day of the absence request that you want to cancel.
To open the absence request, select the day on the calendar.
The absence request opens.
Choose Reopen.
Choose Cancel.
To delete an absence request that is approved
Go to My Self Service > Attendance and Requests.
The Attendance and Requests page opens.
Choose Calendar.
Use the arrows to browse the calendar and find the day of the absence request that you want to cancel.
To open the absence request, select the day on the calendar.
The absence request opens.
Choose Reopen.
Choose Delete Request.
A dialog box appears that displays the following text:
Are you sure you want to delete this request?
Choose Yes.
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