Timesheet Admin Monthly
On the Timesheet Admin Monthly page, designated employees may manage timesheets and enter time for other users using a monthly view.
Note
To select time entry units on the Timesheet Admin Monthly page, time entry units must be set up in Sparkrock 365 with a Data Entry Model of User or Group.
The Timesheet Admin Monthly page follows the same general workflow as the Timesheets page, and provides additional selection controls, information, and options.
Filters
After an employee is selected, you can further filter the page to focus on a specific position and, if desired, a specific activity.
When a unique employee, position, and activity combination have been selected, the page may display a line of dimension information directly below the filters, provided that a schedule administrator has configured this setup.
Time entry line status
To update a time entry line, the Status of the line must be Open. Alternatively, if the Status of a time entry line is Submitted For Approval, you can revert the Status of the line to be Open. After an approver approves a time entry line, you cannot update the line.
Hours Entry End Date
If in Sparkrock 365, on the Time Entry Setup page, the Hours Entry End Date on Assignments field is turned on, and on the respective employee assignment, a date has been specified in the Hours Entry End Date field, mySparkrock prevents time entry after this date.
Enter time in a timesheet
mySparkrock provides the capability for you to enter time on a time sheet for each day in the time entry period.
Depending on the setup of your unit, non-working days, such as weekends and statutory holidays, may be disabled for input.
Days which are beyond what was setup in Sparkrock 365, on the Time Entry Setup page, in Entry Weeks Past and Entry Weeks Future are disabled for input.
As you make changes, an undo (
) and save (
) button appear on the line. Also, the checkbox disappears until you save your changes.
To enter time in a timesheet
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right (
) arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the time entry line that you want to update, for each day in the time entry period, leave the default time as-is, or specify the amount of time worked.
To save your changes, choose
.
Submit a time entry line for approval
After you have entered time for a time entry line, you can submit the line for approval.
When you submit a time entry line for approval, mysparkrock performs the following actions:
Validates the line, and if necessary displays errors.
Updates the Status of a line that passes validation from Open to Submitted for Approval.
Lines where all the cells are 0 can be sent for approval, but are not processed. When Submit is chosen, any all-zero lines that were selected remain Open. It is not necessary to complete any such lines.
To submit a time entry line for approval
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the time entry line that you want to submit for approval, select the respective checkbox.
The Submit button appears and provides a count of the number of lines that are selected.
To send the selected line for approval, choose Submit.
Add a time entry line
If required, you can add a time entry line. This functionality is useful when an approver has approved a previous employee time entry line, and more changes to a timesheet are necessary.
To add a time entry line
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the line of the employee for which you want to create another line, choose
.mySparkrock appends a line to the bottom of the timesheet.
Add comments to a time entry line
mySparkrock provides the capability for you to add comments for a time entry line, or in other words add comments for the week. Also, you can add comments for a particular day. It is only possible to add comments to days that have a non-zero value for time worked.
To indicate that a comment exists, mySparkrock displays this icon 
.
To add a comment to a time entry line
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the time entry line to which you want to add a comment, choose
.The Add/Edit Comment page opens.
In Comment, specify a comment.
To save the comment, choose Save.
To add a comment for a particular day on a time entry line
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the time entry line to which you want to add a comment for a particular day, choose
.The Add/Edit Comment page opens.
Choose + Add Daily Comment.
The page refreshes and displays a field for each day on the time entry line.
On the day to which you want to add a comment, specify a comment in the respective field.
To save the comment, choose Save.
Revert the Status of a time entry line from Submitted for Approval to Open
If the Status of a time entry line is Submitted For Approval, you can revert the Status of the line to be Open.
To revert the Status of a time entry line from Submitted For Approval to Open
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
On the line that you want to revert the Status from Submitted For Approval to Open, select the respective checkbox.
The Cancel button appears and provides a count of the number of lines that are selected.
To revert the Status of the selected line from Submitted For Approval to Open, choose Cancel.
mySparkrock reverts the Status of the line from Submitted For Approval to Open.
Time Entry Detail Report
To view detailed time entry information, you can view the Time Entry Detail report.
To download the Time Entry Detail Report
Go to My Self Service > TimeSheet Admin Monthly.
The Timesheet Admin Monthly page opens.
If the displayed month is not the one that you want, to choose a different month, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
In Select an employee, specify an employee.
mySparkrock displays details for the respective employee time unit and employee.
Choose Download Report.
mySparkrock downloads the report to your browser downloads folder.
Negative time sheet entry
To help with processing corrections, mySparkrock provides the capability on the Timesheet Admin Monthly page to specify negative numbers on timesheet lines.
Note
Note:
When you enter negative time, you must specify the number first, and then the negative sign, for example, 5-. Also the maximum amount that you can specify is 24- because there are only 24 hours in a day. If a user enters more than 24 hours, the value defaults back to 24.
When negative numbers are specified, the value displays as zero, except for totals.
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