Timesheet Approvals
On the Timesheet Approvals page, any user who is part of a time entry approval group can review submitted timesheets for errors, missing information, or unauthorized time entries, and then approve or reject them, by unit and employee.
When an employee submits a timesheet for approval, approvers receive an email notification.
To view timesheets that are pending approval or approved
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the default displayed week is not the one for which you must approve entries, choose a different week.
If you are assigned to approve timesheets for more than one time entry unit, select the desired unit.
Perform one of the following steps:
To view time entry records that are pending approval, choose Pending.
To view time entry records that are approved, choose Approved.
To approve a timesheet
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the default displayed week is not the one for which you must approve entries, choose a different week.
If you are assigned to approve timesheets for more than one time entry unit, select the desired unit.
For each employee whose lines you are ready to approve, select the checkboxes.
To approve the selected lines, choose Approve.
The lines are now ready to be loaded into the Sparkrock 365 compensation journal.
To deny a timesheet
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the default displayed week is not the one for which you must approve entries, choose a different week.
If you are assigned to approve timesheets for more than one time entry unit, select the desired unit.
For each employee whose lines cannot be approved as filed, select the checkboxes.
To reject the selected lines, choose Deny.
A dialog box appears.
Specify a reason why the timesheet was denied and any instructions for revising the timesheet, and then choose Deny.
After a timesheet is denied, the employee receives an email indicating that the timesheet was denied and on the Timesheets, Timesheet Admin, or Timesheet Admin Monthly pages, the lines display a Status of Denied. Issues must be corrected on these pages, and then the timesheet must be submitted for approval again.
Alternate approvers
When an alternate is approving timesheets, to see the units, the alternate must be set up in the same approval group as the original approver.
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