Timesheet Approvals
On the Timesheet Approvals page, any user who is part of a time entry approval group can review submitted timesheets for errors, missing information, or unauthorized time entries, and then approve or reject them.
When an employee submits a timesheet for approval, approvers receive an email notification.
To view timesheets that are pending approval or approved
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the displayed week is not the one that you want, to choose a different week, use the left (
) and right (
) arrows.In Employee Time Unit, specify a value.
mySparkrock displays details for the respective employee time unit.
(Optional) To filter the list of employees, in Select an employee, specify a value.
mySparkrock displays the respective timesheet approval records based on the employee filter that you specified.
If you are assigned to approve timesheets for more than one time entry unit, select the desired unit.
To approve a timesheet
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the displayed week is not the one that you want, to choose a different week, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
mySparkrock displays details for the respective employee time unit.
(Optional) To filter the list of employees, in Select an employee, specify a value.
mySparkrock displays the respective timesheet approval records based on the employee filter that you specified.
For each record that you are ready to approve, select the checkbox.
An Approve button appears that displays a count of records that you are about to approve.
To approve the selected records, choose Approve.
The records are now ready to be loaded into the Sparkrock 365 compensation journal.
To deny a timesheet
Go to Manager Self Service > Timesheet Approvals.
The Timesheet Approvals page opens.
If the displayed week is not the one that you want, to choose a different week, use the left (
) and right () arrows.In Employee Time Unit, specify a value.
mySparkrock displays details for the respective employee time unit.
(Optional) To filter the list of employees, in Select an employee, specify a value.
mySparkrock displays the respective timesheet approval records based on the employee filter that you specified.
For each record that you want to deny the approval, select the checkbox.
A Deny button appears that displays a count of records that you are about to deny.
To reject the selected records, choose Deny.
A dialog box appears.
In the text box, specify a reason why you are denying the timesheet approval and provide instructions about how to revise the timesheet.
Choose Deny.
After a timesheet is denied, mySparkrock sends an email to the employee that indicates that the timesheet was denied. On the Timesheets, Timesheet Admin, or Timesheet Admin Monthly pages, the timesheet entry lines display a Status of Denied. Issues must be corrected on these pages, and then the timesheet must be submitted for approval again.
Alternate approvers
When an alternate is approving timesheets, to see the units, the alternate must be set up in the same approval group as the original approver.
Feedback
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feedback-product-docs@sparkrock.com
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